Choose Save from the left sidebar on the Word Options window. 3. You should always have third-party backups in place. One great example is mailboxes. Next, click Permissions. Enter a required destination path for storing the backup of O365 data. Step 4: After that, enter your credentials and press the OK icon to start the configuration of your Office 365 account into Outlook. As PDF-. If it must be in the My Documents file then you could set a task schedule event to move it from the one drive folder to My Documents. Its more than just for Office 365 The uses of Synology NAS, through their extensive application ecosystem, provides organisations with a single view into their backup/storage/syncing strategy. Step 3: Then, hit the New button In the Account Settings tab. Office 365 Backup to Object Storage. Can you backup to local company storage or to cloud storage performance considerations. NAKIVO Backup & Replication seamlessly backs up Microsoft Office 365 data and makes it available through an intuitive interface. Go to File option >> click **Save As **>> provide a location path to the emails on your local storage. Your Office 365 emails and documents hold sensitive business data and are automatically backed up for a short time. It will provide a detailed description of how the software works, its licensing options, and its overall value. If you have storage capacity left on your local servers, then Veeam is a good option, with a price of $1.50 per month/per user. Office 365 complies with SEC rule 17a-4 or WORM (Write Once, Read Many). Follow the same steps to download all emails from Office 365 webmail one by one. This is including the storage cost. You can also follow these instructions for restoring office 365 email backup. Click on the More (three vertical dots) menu and choose the Download option. Steps For Restoring Office 365 Email Backup. Go to SharePoint Online files library, open Documents, select the needed files, right click the selected files, and in the context menu, click Download. Save the files to the local disk of your computer or to a portable disk that can be used to store your Office 365 SharePoint backup. SharePoint for Office 365 uses OneDrive to store files. Veeam Backup for Microsoft 365 allows you to use network attached storage (NAS) as backup repositories. Synology offers a host of other supported backup services, including on-prem as well as other cloud services like G Suite. 2. Hi @DaveBlue001. Select Outlook Data File (.pst), and select Next. Step 1: Run the MS Outlook application on your PC. If your aim is to keep a local mirror of your SharePoint libraries (i.e. Under the role, click on the mailbox import/export button. Register with Office 365 using your username and password. we can change the location path for these files to the local onedrive for business folder instead of adding a copy to the backup onedrive for business folder via right clicking on the folder > properties > location > copy the local onedrive for business The backup cost for Office 365 starts at $3 per month per user. Step 2: Go to SharePoint Online files library and click on Documents. 4. Mind that although it might look like the cheapest way to back up emails and other Office 365 items to a local storage, it is far from being reliable. Technically, Microsoft does backup Office 365 data to a small degree with SharePoint Online and Retention Policies. Select the Backup Location of O365 Data and Size of PST File. Finally, choose the mailboxes that you want to backup and click on Start Backup button. Hence, this is a powerful tool that aids you to save your Office 365 mailbox data locally in a few steps. #5 Store-IT Backup Solutions for Office & Microsoft 365 Select Export to a file, and then select Next. AD Health Check, Send HTML Email, Ping machines, Encrypt Password,Bulk Password,Microsoft Teams,Monitor Certificate expiry, Monitor cert expiry, AD attributes, IP to Hostname, Export AD group, CSV to SQL,Shutdown, Restart, Local Admin, Disk Space, Account expiry,Restore Permissions, Backup permissions, Delete Files Older Than X-Days, export DHCP options,Read That is, there is no way to restore a mailbox to the state the mailbox was in when the backup was taken. 3. Office 365 offers some options to archive data and restore deleted content. The local copy also provides an air-gapped version of the data to protect against malicious deletion or ransomware encryption. As Office 365 SharePoint storage is OneDrive, users can install OneDrive Sync client on their machines and use the client to download and synchronize files stored on OneDrive in the cloud to a folder on their local computers. When you are choosing between backup services that are supposed to save and secure your companys data, take into account the following characteristics: The amount of storage. It also gives a possibility to protect storages with a password against unauthorized Choose Office 365 as an email source and fill its account details. from your description, i noticed that you are concerning about double drive space with onedrive for business sync client. This will download the selected files to your device. OneDrive is mounted to a specified local folder to synchronize files. Office 365 gives users broad access to features and functions for organizing and managing mailbox items. Below are the steps to backup Office 365 Mailboxes in PST. Now the software will start the backup process. Clean up Mailbox From the Settings > Storage page you should see a breakdown of how much space each folder in your mailbox is taking. Open Outlook Online . Once data is written into the preservation locations, that data cannot be changed. That is why using third party tools might be necessary in order to comply with the strictest data security policies. Can anyone recommend an Office 365 Backup solution that can run to local storage? If you want to save the new copy in a different location choose it at this point. Select any format of your choice. 4. Hit the Backup Now button. Once emails are deleted from the system, one can restore them by checking the deleted item folder. A GDPR-compliant backup solution for Office 365. Download Office 365 Backup Pro - Backup Office 365 mailbox items to local storage, filter specific folders and convert them to various formats, with this simple utility . On Premises you can backup the Content Databases, and there are tools for mounting a Content Database and restoring from that. Different cloud backup providers have different plans. Please register to get access to watch the webinar. Download and Install the backup software for Office 365 account. However, there is no native option to back up items to a separate storage. Press F12 or click File > Save a Copy. However, if you need to provide additional storage for user emails, the best way is to use Exchange Online Archiving. You need to create a backup to protect your data from accidental or unintentional deletion, data security threats, and retention policy gaps. The program stores your data on a local drive, allowing you to either keep it there for an indefinite period of time or apply different data retention policies in order to automatically free up disk space. Now, choose complete folders or selected ones from Office 365 for backup Choose PST or desired file format to save the backed up data. Ensure your clients Microsoft 365 data is backed up and recoverable with best-in-class, cloud-to-cloud backup and disaster recovery technologies. Initializing Creating a New Backup Job. Enable desired Office 365 mailboxes and choose any saving option. You can detach a backup repository to preserve data backup in a consistent state and move it to a different location. You will get 7 options in which you can save Office 365 emails. If you delete your local copy, your cloud copy will soon be gone too. Hassle-free, automatic backups - Benefit from the ease and convenience of automatically backing up your Microsoft 365 / Office 365 emails, attachments, contacts and calendars; user and group Team Chats and any files shared; and your files stored within OneDrive and SharePoint Document Libraries. The customer can use existing backup storage resources to store Office 365 backups. It may not be in the My Documents folder, but it will be a local copy. Step 4: Back Up Content to Remove Inactive Accounts. Now, Click on the Office 365 option from the list of Email Source. This starts the first phase of the process to backup Office 365 to local storage. Enter the email id and password of the Exchange Online account in the respective fields. Now select the file format HTML from the** Save As drop down menu >> hit **Save. To ensure you have access to your data at any time, you can back up your Office 365 data to local storage in your data center. Performance consideration aree worth talking about. Then, Apply filters and click Next. Step 2: Now, press the Tools tab at the top and select Account Settings. This demo of Veeam Backup for Microsoft Office 365 will show how to eliminate the risk of losing access and control over your Office 365 data including Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams. It's good practice to do so. The manual method has certain limitations as described below. Were a big Veeam user already, but they only do Exchange backup and we want a solution that includes SharePoint and OneDrive. Click the + symbol to add a role in the discovery management option. This solution runs on any 64-bit Windows client, including desktop OS, and its up to you to provide local storage to house the backups. You can also right-click the original file and select Open a copy. By default Office will save the copy in the same location as the original. Such NAS can be a shared folder on your computer, or any other physical device that can be accessed using the Server Navigate to the folder that you want to make the default save folder and select that folder. Altaro Office 365 Backup fills that gap. 3. Select a location and You will get 7 options in which you can save Office 365 emails. Select Mailbox Categories and Use Date-Filter to backup only selective data. 4. download your cloud data to a local storage system) and include the mirror in your on-premise backups, then the free functionality in BackupAssist 365 is a compelling option. I have compared a couple of backup providers on a high level to give you an idea of what is available on the market. Provide login details of Office 365 account in respective boxes. Good decision #1. To initiate the process, log in to your Office 365 account and go to the OneDrive application. Schedule the backup process and click Finish. Good decision #2 is using Veeam Backup for Microsoft Office 365 (VBO). One of the ways to back up Office 365 mailboxes is to export them to PST files. Active Backup for Microsoft 365 is a free add-on for Synology NAS servers. Select a particular folder or all folders of the Office 365 account. Under Save, in the Paths list, click Backup Folder, and then click Modify. 3. BackupAssist stores data in its native format, so it is immediately usable. Select the mail folder you want to back up and select Next. With SpinOne you can have unlimited storage for $3/month; Mention destination path for saving copy of Office 365 mailbox. Create Office 365 backup project. In this situation, one who wants to create a real backup copy and store it locally for an unlimited period of time needs to use 2. What is the best Office 365 cloud backup service? So, knowing all of this, it makes sense to use an Office 365 backup tool. The longer the annual subscription, the larger the discount. Select the files you need to back up, right click and choose the Download option. Unlimited data retention and full control. Select your organization, and click on Backup to initialize creating a new backup job. To see how much mailbox storage you've used and quickly clear up space: At the top of the page, select Settings > View all Outlook settings. Veeam Backup for Microsoft 365 is available in 1 to 5-year annual subscriptions. Cost of storage (number of full backup cycles x amount of content in Office 365 + Change Rate) Cost of redundant storage. Cost of maintenance (off-hour management time) The true cost of ownership for an on-prem backup solution for Select any format of your choice. The final step in reducing your Office 365 storage is to back up your content to remove inactive data. Altaro Office 365 Backup is their MS O365 replication and restoration software solution that focuses on backing up Office 365 mailboxes and files stored within OneDrive and SharePoint. How to set up BackupAssist 365 for backing up Office 365 / SharePoint Online Enter Microsoft 365 Admin ID and Application ID under their corresponding fields to take backup of Office 365 mailbox. Its the #1 backup and recovery tool for Office 365. CodeTwo Backup for Office 365. If you're happy with the existing location go on to step 3. But since you always need to properly backup your Office 365 mailbox account to local storage, comes the best Office 365 backup tool, which allows you to make a complete and secure backup of all mailbox items on your local or in the cloud. Protect clients Microsoft 365 applications and data with comprehensive cyber protection that unifies data protection, cybersecurity, and endpoint protection management in one. Likewise, mailboxes on hold or retention are immutable. OneDrive is an online storage service that allows you to upload files from your local disk to the cloud and save copies of the files you worked on in your Microsoft 365 environment. Download and Install the backup software for Office 365 account. Select a particular folder or all folders of the Office 365 account. Click File > Options > Save & Backup. 1. Select the Backup Location of O365 Data and Size of PST File. 5. Next, click Permissions on the left side. Intercept and stop all email threats, including zero-day Ive found AvePoint today, but Ive never heard of Exchange Online does not provide a way to perform a traditional backup of mailboxes. Enter login credentials of the Office 365 account that you want to backup. Here, choose the files you want to save locally or mark all of them. Navigate to the admin section and select Exchange. As mentioned above, one of the main reasons organizations often need to reduce storage is because inactive and unused data is unnecessarily taking up space. 2. Office 365 Backup is cloud-based, which makes it easy to deploy and configure. 2. Finally, choose the mailboxes that you want to backup and click on the Start Backup button. Microsoft 365 Backup: OneDrive files. In the Select Folder dialog box, navigate to the location of the folder where you want OneNote to store backup files, and then click Select. 5. Licenses are sold per user (minimum purchase of 10 licenses required) and include Production 24x7 Support. Back up your Office 365 data to local storage. Onedrive drops a folder on the desktop and you can set it to always keep a local copy for each file. If you need real back up, perhaps to comply with regulations or business policies with incremental restore options, you need a third-party backup solution. Veeam keeps it simple with a license structure that aligns with your Office 365 consumption. Putting aside the functionality around running virtual machines, serverless computing with Docker, surveillance & multimedia storage, PC backups, and a bunch of others, I wanted to focus on the Office 365 backup promised. Yes, this can all be done in Office 365; If you already have Office then you can either use Office 365 Business essentials or just Exchange Online if you don't want to have SharePoint/teams etc. Push it by GPO or manage it via a server. Steps to Backup Office 365 Emails: Install and open Office 365 backup software. However, as a business, it is your responsibility to take care of your data and information. Sync and backup are not the same thing. CodeTwo Backup for Office 365 gives you complete control over the retention of your backed-up data. License-free Microsoft 365 backup & recovery solution for OneDrive for Business, SharePoint Online, Exchange Run continuous local backups to secure site collections, documents, libraries, and lists, and restore them easily. Choose OK at the bottom of the Word Options window to save your settings. A backup job in Veeam lets you automate backup events, so you dont have to worry about securing your data. When a SharePoint document is copied into the preservation library, for instance, that document is no longer alterableit is immutable. The following article is a thorough review of Kernel Office 365 Backup software that analyses all its benefits, features, and performance. Select Browse next to Default local file location on the right pane. Follow these steps to backup O365 emails locally: Download and start the software on Windows PC. Choose the directory to save backup files. Not so in Office365. Enter login credentials of the Office 365 account that you want to backup. Select General > Storage. CodeTwo Backup for Office 365: https://www.codetwo.com/backup-for-office-365/?sts=6650 mentioned by JitenSh (thanks for the mention, JitenSh!) Select File > Open & Export > Import/Export. To create a backup job on Veeam Backup for Microsoft 365: 1. Checking Office 365 storage limits in Outlook Online. Now, third-party backup providers for Office 365 sometimes want you to believe that Microsoft doesnt do anything to back up your data. That is not completely true. Lets take a look at what Microsoft does to prevent data loss. is a local backup solution, which performs continuous incremental backups of Office 365 data and stores it on your local drives. Open the deleted item folder and check if the required email is there. To back up SharePoint manually, follow the below steps: Step 1: Open your SharePoint Site in a web browser. Change the default location for backup files.